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SharePoint for Employees

What is SharePoint?

Microsoft SharePoint content management system is a development platform that includes the following components:

  • Business Intelligence (Allows information workers to easily access critical business information, analyze and view data, and publish reports to make better-informed decisions.)
  • Business Process and Forms (Provides the ability to create workflows and electronic forms to automate and streamline your business processes.)
  • Collaboration (Allows teams to work together effectively, collaborate on and publish documents, maintain task lists, implement workflows and share information through the use of wikis and blogs.)
  • Enterprise Content Management (Provides the ability to create and manage documents, records and Web content.)
  • Enterprise Search (Provides the ability to quickly and easily find people, expertise and content in business applications.)
  • Portals (Provides the ability to create targeted Web portals to share information with others and personalize the user experience and content of an enterprise website based on the user’s profile.)

As you can well imagine, making these applications available through a single platform can help eliminate information silos and improve organizational effectiveness.

The SharePoint Basics class covers the basics of how to use the SharePoint content management system to publish content on the district website (, which primarily targets external audiences.

Benefits for “Content Owners” and End Users

A content management system:

  • Lets nontechnical “content owners” update their own content on the Web. That means content owners don’t have to wait for a webmaster to make simple updates and technical experts can focus on more complex tasks.
  • Provides consistent navigation throughout the website, resulting in a better experience for visitors. For example, clicking on the logo in the top-left corner always takes visitors back to the home page, no matter where they are on the website.
  • Allows for quality control. Through a system called “workflow,” different users are assigned different roles — as author or moderator — to ensure that every Web page is accurate and up-to-date and uses correct spelling, punctuation and style.
  • Improves branding through consistent use of our logo and other elements.

Why are quality control and consistent branding important?

Quality control and consistent branding give visitors to our website a positive impression about our organization. It’s similar to dressing well for a job interview: We want our website to show the public that we are a high-quality educational institution. Naturally, the public holds colleges and universities to a higher standard than other types of organizations when evaluating the quality of information on a website.

Why is learning to use SharePoint important?

The DCCCD district website has migrated to SharePoint 2007 from an earlier Microsoft product. Though you may have been trained in using our present content management system, SharePoint 2007 has important differences. You will need to be trained on SharePoint before you will be able to use the new system. Training will be held several times a month.

How do I get training?

Contact Georgeann Moss, director of the Internet Publishing Team, District Office, at 214-378-1823.

Tips, Contacts

For more information about SharePoint:

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